Privacy Policy
Please read the Privacy Policy carefully before using this site
Introduction
Welcome to the Lilac Jobs privacy policy. Lilac Jobs respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. This privacy policy is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy policy.
1. Important information and who we are
1.1. Purpose of this privacy policy
This privacy policy aims to give you information on how Lilac Jobs collects and processes your personal data through your use of this website, including any data you may provide through this website when you create an account, sign up for job alerts or sign up to advertise a position within your organization. This website is not intended for children, and we do not knowingly collect data relating to children.
1.2. Controller
Lilac Jobs Ltd is the controller and responsible for your personal data (collectively referred to as “Lilac Jobs,” “we,” “us,” or “our” in this privacy policy).
1.3. Contact details
If you have any questions about this privacy policy or our privacy practices, please contact our helpful team using the following details:
Full name of legal entity: Lilac Jobs Ltd
Email address: [DETAILS]
Postal address: 30 & 34 Reform Street, Dundee, DD1 1 RJ.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
1.4. Changes to the privacy policy and your duty to inform us of changes
We keep our privacy policy under regular review. This version was last updated in July 2023. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
1.5. Third-party links
This website includes links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
This privacy policy aims to give you information on how Lilac Jobs collects and processes your personal data through your use of this website, including any data you may provide through this website when you create an account, sign up for job alerts or sign up to advertise a position within your organization. This website is not intended for children, and we do not knowingly collect data relating to children.
1.2. Controller
Lilac Jobs Ltd is the controller and responsible for your personal data (collectively referred to as “Lilac Jobs,” “we,” “us,” or “our” in this privacy policy).
1.3. Contact details
If you have any questions about this privacy policy or our privacy practices, please contact our helpful team using the following details:
Full name of legal entity: Lilac Jobs Ltd
Email address: [DETAILS]
Postal address: 30 & 34 Reform Street, Dundee, DD1 1 RJ.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.
1.4. Changes to the privacy policy and your duty to inform us of changes
We keep our privacy policy under regular review. This version was last updated in July 2023. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
1.5. Third-party links
This website includes links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:
• Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, and gender.
• Contact Data includes billing address, delivery address, email address, and telephone numbers.
• Transaction Data includes details of products and services you have accessed via us.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback, and survey responses.
• Usage Data includes information about how you use our website, products, and services.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data, which will be used in accordance with this privacy policy. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
If you fail to provide personal data
Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
• Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, and gender.
• Contact Data includes billing address, delivery address, email address, and telephone numbers.
• Transaction Data includes details of products and services you have accessed via us.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback, and survey responses.
• Usage Data includes information about how you use our website, products, and services.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use, and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data, which will be used in accordance with this privacy policy. We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
If you fail to provide personal data
Where we need to collect personal data by law or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us, but we will notify you if this is the case at the time.
3. How is your personal data collected?
We use different methods to collect data from and about you, including through:
• Direct interactions. You may give us your Identity and Contact data by filling in forms or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
– create an account on our website;
– subscribe to our service or publications;
– request marketing to be sent to you; or
– give us feedback or contact us.
• Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy [LINK] for further details.
• Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources.
– Technical Data from the following parties:
(a) analytics providers such as Google based outside the UK;
(b) advertising networks; and
(c) search information providers.
– Contact, Financial, and Transaction Data from providers of technical, payment, and delivery services.
– Identity andContact Data from data brokers or aggregators.
– Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register based inside the UK.
• Direct interactions. You may give us your Identity and Contact data by filling in forms or by corresponding with us by post, phone, email, or otherwise. This includes personal data you provide when you:
– create an account on our website;
– subscribe to our service or publications;
– request marketing to be sent to you; or
– give us feedback or contact us.
• Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy [LINK] for further details.
• Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources.
– Technical Data from the following parties:
(a) analytics providers such as Google based outside the UK;
(b) advertising networks; and
(c) search information providers.
– Contact, Financial, and Transaction Data from providers of technical, payment, and delivery services.
– Identity andContact Data from data brokers or aggregators.
– Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register based inside the UK.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data, although we will get your consent before sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below. I apologize for the inconvenience. Here’s the revised text with subheaders and proper formatting:
• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data, although we will get your consent before sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below. I apologize for the inconvenience. Here’s the revised text with subheaders and proper formatting:
4. How we use your personal data
4.1. Purpose/Activity: To register you as a new customer
We will collect your Identity and Contact data. The legal basis for processing this information is the performance of a contract with you. We will retain this data for the lifetime of your Account.
4.2. Purpose/Activity: To manage our relationship with you
We will collect your Identity, Contact, Profile, and Marketing and Communications data. The legal basis for processing this information is the performance of a contract with you, compliance with a legal obligation, and our legitimate interests in keeping our records updated and studying how customers use our products/services.
4.3. Purpose/Activity: To administer and protect our business and website
We will collect your Identity, Contact, and Technical data. The legal basis for processing this information is our legitimate interests in running our business, providing administration and IT services, network security, fraud prevention, and business reorganization or group restructuring exercises.
4.4. Purpose/Activity: To deliver relevant website content and advertisements to you
We will collect your Identity, Contact, Profile, Usage, Marketing and Communications, and Technical data. The legal basis for processing this information is our legitimate interests in studying how customers use our products/services, developing our business, and informing our marketing strategy.
4.5. Purpose/Activity: Marketing
Regarding marketing, we may use your Identity, Contact, Technical, Usage, and Profile data to send you promotional offers from us if you have requested information from us and have not opted out of receiving marketing. We will obtain your express opt-in consent before sharing your personal data with any third party for marketing purposes. You can opt-out of receiving marketing messages at any time by following the opt-out links or contacting us.
4.6. Cookies
You can set your browser to refuse or alert you to the use of cookies, but please note that disabling cookies may affect the functionality of our website. For more information about the cookies we use, please refer to our cookie policy.
4.7. Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason that is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis for doing so.
4.8. Disclosures of your personal data
We may share your personal data with Internal Third Parties and External Third Parties as defined in the Glossary section of this privacy policy. We require all third parties to respect the security of your personal data and only permit them to process your personal data for specified purposes and in accordance with our instructions.
4.9. International transfers
We do not transfer your personal data outside the UK.
4.10. Data security
We have implemented appropriate security measures to prevent the accidental loss, unauthorized access, alteration, or disclosure of your personal data. We limit access to your personal data to employees, agents, contractors, and other third parties who need to know the information, and they will only process your personal data on our instructions and are subject to a duty of confidentiality. We have procedures in place to handle any suspected personal data breaches and will notify you and any applicable regulator of a breach if legally required.
4.11. Data retention
We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including legal, regulatory, tax, accounting, or reporting requirements. The retention periods for different aspects of your personal data are specified in the table above.
4.12. Your legal rights
You have certain rights under data protection laws, including the right to request access to your personal data, correction of inaccuracies, erasure of your personal data, object to processing, restriction of processing, and data portability. You also have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. To exercise your rights or for more information, please contact us.
No fee is usually required to exercise your rights unless your request is unfounded, repetitive, or excessive. We may need to verify your identity and request specific information to help us respond to your request. We strive to respond to all legitimate requests within one month, but it may take longer for complex requests. If we are unable to fulfill your request, we will notify you and provide an explanation.
10. Glossary
For a comprehensive list of definitions and terms used in this privacy policy, please refer to the Glossary section.
Lilac Jobs Ltd | Company Number SC768202
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